What reports are required once I have been awarded grant funds?

As the designated program manager in the grant award, you must submit the following reports dealing with performance and financial reporting requirements:

  1. Quarterly Reports: Each Recipient is required to submit a quarterly program progress report, documenting the activities completed during the reporting quarter and in progress, based on the approved application and any changes approved by PHMSA subsequent to award.  The report may not exceed two pages and may be in any format pending PHMSA’s distribution of a required reporting format. Quarterly reports are due no later than 30 days after the end of each reporting quarter, i.e., January 31, April 30, and July 31, and are required to cover only that reporting quarter. Any quarterly progress report that is not submitted by the required date may affect the processing of payment requests.

  2. Final Reports: Each Recipient is required to submit a final program progress report within 90 days after the end of the program year, i.e., not later than December 31, that describes the results of all activities undertaken as a result of the grant, including required matching.

  3. Requests for extension:  A request for extension of the due date for a quarterly report must be made in writing by the Recipient’s Project Manager to your Grant Specialist and HMEP.Grants@dot.gov no later than 30 days before the end of the reporting quarter.