What are the pre-award requirements?
Starting with the 2014 Grant Cycle, PHMSA grant applicants will be required to complete on-line training that certifies that they understand the requirements that apply to the PHMSA hazmat grants and how the law applies to the hazmat grants.
Before you are awarded grant funds PHMSA will review the submitted application noting the level of detail and focus of activities listed in the separately submitted planning and training Statement of Work (SOW). PHMSA will determine whether the proposed planning and training activities are reasonable and appropriate to the programs stated goals. A synopsis of the Application Criteria is as follows:
- Agency/State goals and objectives identified?
- SF-424A budget substantiated in the narrative?
- Matching detailed?
- Object Class Category correctly used?
- Personnel costs charged to the program?
- Indirect costs passed through to the program?
- Planning/Training SOWs included?
- Project costs allowable, reasonable, and feasible?
- Sub-grant schedules provided?
Grantees are expected to identify how they will manage their grant expectations and requirements:
- Institute a structured review and evaluation process for sub-grants;
- Document and support use of federal funds and matching through recordkeeping ensuring sub-grants meet PHMSA grant requirements;
- Ensure that federal funds for sub-grants are used for actual expenses versus generic operational expenses;
- Ensure that matching amounts are based on documented volunteer hours and/or expenses;
- Grantee requirements impact the sub-grant responsibilities; and
- Grantees do not have permission to engage in any item listed as a HMEP grant activity simply because it is listed as an allowable activity.